HOLDING DEPOSIT

After you have viewed the property, you may reserve it by payment of a holding deposit equivalent to maximum one weeks rent as clear funds. This payment is to indicate your commitment, is held against expenses, and is off set against your initial rental payment at the commencement of the tenancy.

In the event that the landlord decides for any reason not to proceed with the Tenancy this payment will be returned to you. This will be forfeited if you or any relevant person withdraws from the Tenancy, fails a Right-to-Rent checks, provides materially significant false or misleading information, or fails to provide references and/or sign their tenancy agreement (and/or Deed of Guarantee). You and all relevant person agree to provide all requested documents for us to be able to process your application and sign tenancy agreement and/or Deed of Guarantee within 7 days from the date offer has been accepted or by proposed/agreed tenancy start date whichever is earlier. 

REFERENCES

Any Tenancy will be subject to the tenant satisfying our requirements by way of providing our offices with proof of employment, proof of income, current/previous landlord reference and proof of current address, right-to-rent documents and other documents that might be required. These are essential requirements to satisfy the money laundering laws that are currently in place. Applicants will be required to provide the references within a sufficient time for us to verify.

As part of Right to Rent checks imposed by the government any party over the age of 18 will be required to show their original Right to Rent document in person. Please ask for list of acceptable Right to Rent documents or visit:

https://www.gov.uk/government/publications/right-to-rent-document-checks-a-user-guide

It is now law to advise you that we are required to carry out a credit check on all our potential incoming tenants. On the subject of the credit searches, we would require your current, and a previous UK address if you have moved within the last 3 years, and the time that you had lived in those premises, in addition to your date of birth. Credit referencing agency will add to your record details of our search and your application and this will be seen by other organisations that make searches.

Minimum earnings threshold required to pass references is 2.5 times over the annual rent for the tenant and 3 times over the annual rent for guarantors. Savings may be calculated towards income too. Fixed term employment contact will have to be for duration of the tenancy. The guarantor will be required to sign Deed of Guarantee once references are completed. We are unable to accept overseas guarantors.

5 WEEKS SECURITY DEPOSIT AND FIRST MONTH RENT PAYMENT

We will require a security deposit prior to moving in, (which shall be held by the Government Deposit Protection scheme as security for the duration of the Tenancy), plus a full months’ rent in advance, prior to any tenancy commencing.

The deposit will be held and released in accordance with Tenancy Terms and Conditions. The tenant cannot off set the rent by using this deposit. No interest is accruable on deposits.

We found it easier for both the landlord and tenant, for the monthly rent to be collected on standing order.

Please be aware that we cannot entertain arrangements for future payments of monthly rent by cheque, cash or card payment.

ADDITIONAL CHARGES

It is tenants obligation to obtain written consent from the landlord for any change in the identity of the tenants. Upon receipt of this consent, J W & SONS Estate Agents Ltd will draw up a tenancy agreement for signature by all parties. You will be charged £50 for this service to cover the costs associated with negotiating with the landlord, new tenant referencing and Right-to-rent checks, deposit registration as well as the preparation and execution of new legal documents.

If you request a variation or change to your contract you will be charged £50 per agreed variation to cover the costs associated with negotiating with the landlord as well as the preparation and execution of new legal documents.

IMPORTANT: should you wish to terminate your Tenancy before the end of the term and the Landlord agrees that you can terminate early, you will be responsible for the Landlord’s and agent’s reasonable costs in re-letting the property as well as rent due under the tenancy until the start date of the replacement tenancy, unless you are exercising a break clause which is contained in your Tenancy Agreement.

INVENTORY/INVENTORY CLERK COSTS/CLEANING

J W & SONS Estate Agents Ltd will be instructed by the Landlord as to what arrangements are to be made for the inventory, check-in and check-out. The landlord will be responsible for the cost of the inventory, check-in and check-out. We advise you make yourself available for the check-in and check-out.

The Assured Periodic Tenancy Agreement shall be drawn up by J W & SONS Estate Agents Ltd (unless otherwise stated), and a draft copy shall be forwarded to all parties prior to the tenancy commencing.

PETS

The Tenant shall not keep a pet in the Property without the prior written consent of the Landlord which cannot be unreasonably withheld. The Tenant must apply for the consent to the [Agent/Landlord] in writing and provide them with details of the pet as reasonably requested by the Agent and/or Landlord pursuant to Sections 16A and 16B of the Housing Act 1988 (as amended by the Renters’ Rights Act 2025).

INSURANCE

It is tenant responsibility to insure their own belongings throughout the Tenancy

TV LICENCE/TELEPHONE/BROADBAND 

All bills for services within the property related to telephone, broadband provider, satellite and TV licence shall be responsibility of the occupier for the duration of the tenancy including any connections fees where applicable. It is the responsibility of the tenants to pay for a TV licence in respect of the property they are renting.

COUNCIL TAX & UTILITY BILLS

1. Gas
2. Electricity
3. Water
4. Council Tax

It is the responsibility of the tenants to pay for Council Tax and all utility bills in respect of the property they are renting.

Your telephone and water rates are transferred into the tenant’s name for the duration of the tenancy. Upon the signing of the agreement, the tenant will also sign a standard form addressed to the utilities during the tenancy.

It is the tenant’s responsibility to take readings at the commencement and expiration of the tenancy and inform the various utilities of the readings.

Some properties may have some or all above bills included in the rent, please refer to specific property advert for further details.